Meetings and Events Solutions
Transportation for conferences, road shows and board meetings
let us show you why sedanz is the leader in ground coordination and stress free logistics
At Sedanz, we understand the complexity of gathering a large group of travelers to convene in one location. From gathering flight information and checking to make sure each VIP is accounted for, we are specialist in frictionless logistics. Our extensive experience in road shows, board meetings, weddings and conferences makes us the obvious choice to manage your next large event. Here is our process on how we accomplish such large undertakings, yet make it so seamless for all parties involved.
VIP Events coordinated by Sedanz
Our team handled transportation for a group of VIP clients that required transfers from the airport, transportation for 300 guests to different venues and on site representatives managing all vehicle movements. We procured sedans and SUVs at the airports as well as a motorcoach for a large group arriving all at once. In addition, we used Sprinter vans and mini-busses to move large groups from Hotel to dinners around town. Lastly, we stationed greeters at the airports as well as the hotels to guide the guests to their transportation.
Multiple SUV booking
“Ron was amazing to work with and attended to our group’s every need and request. He even came through for us on the day-of with a last second change in plans!! I would definitely recommend Sedanz to anyone who is looking for a quality local transportation company who is easy and efficient to work with, and who makes planning group transportation so effortless. Thank you, Ron and Sedanz! If I ever have another event in New York to plan, I will definitely be calling Sedanz again.”
Sedanz diverse fleet of vehicles for groups small and large
How does Sedanz Ensure flawless event Coordination?
Manifest Management
Manifest Management
We make it simple for any travel manager to give us their list of VIPs and compile a live manifest to account for all travelers. Our live manifest is a link to an up to the minute listing of all travelers, to/from information, and chauffeur assignments. Need to make a last minute change, the live manifest will reflect all changes to avoid email confusion and is more accurate than any excel sheet which is subject to errors. Plus dispatch and chauffeur information will be updated instantly without having to inform each one individually
Automated Text Notifications
Text Notifications
In addition to our live manifest, get notified via text of your VIP’s whereabouts. Our automated texting will notify you as the trip progresses from chauffeur is on the way, arrives, picks up and drops off your guests. You will be made aware every step of the way to ensure all your guests have made it to their destination.
Quality Control
Quality Control
We’re obsessed with the details. We check, double check and triple check to make sure each leg of travel is up to date. Flights will be tracked for early arrivals, delays or diversions. Our ground team will ensure that they connect with their VIP and the vehicle requested is in line with the needs of the riders.
Dispatch Teams
Dispatch Teams
Our quality controls are handled by a team of dispatchers that are true city connoisseurs. They know the traffic, whether there’s obstructions at the venues and where each chauffeur is located at any given time. They will touch base with each chauffeur before any pickup to go over the itineraries of the VIPs. They’re the back office heroes that ensure all riders are accounted for and in the event of an emergency, are the best to handle any situation with their GPS enabled technology and logistics expertise
Meet and Greet
Meet and Greet
Arriving at a new city can be intimidating for a first time out of town traveler. Our field team will coordinate a warm welcome for your VIP by providing a greeter at the airport. Our greeters are capable of carrying a sign with the VIPs name on an ipad as well as a company logo for even easier connect. We can also provide a foreign speaking greeter at airport arrival to assist in navigating a smooth transition from air to ground. Avoid having your VIPs getting lost and confused once they exit customs and have our greeter assist with luggage and coordinating with their chauffeur.
Diverse Fleet
Diverse Fleet
Our large network of vehicles has the right size of capacity for any group traveling into a city. Whether you need individual sedans for 1 passenger or an SUV for 3 travelers with large pieces of luggage, Sedanz has you covered. We also offer large capacity seating vehicles for when you need to move a large group of people at the same time. From Sprinters to Motor Coaches, these larger seating capacity vehicles are the best option for simultaneous large moves. As for airport arrivals and departures, we understand travelers may need smaller cars as most people may come from various parts of the world and may need to get on separate flights.
Professional Chauffeurs
Professional Chauffeurs
Lastly, but certainly not least, we only work with the best vetted chauffeurs in the industry. Our team of chauffeurs are expertly trained in customer service, navigating their city and being your on the ground concierge. Our team of professional chauffeurs continue to hone their craft and are well trained to drive their particular vehicle. For the larger vehicles, chauffeurs are CDL licensed. All chauffeurs not only go through extensive training but are also pre-screened for any health, background and security checks. We are capable of having such control over our chauffeurs as we employ them directly or work with our affiliate partners that also only employ house chauffeurs with the same protocols
